SUZANNE SZUBA
Summary
Experienced administrative professional with 15+ years of dedicated support to high-achieving executives. Driven and resourceful individual consistently delivering exceptional assistance, showcasing meticulous organization and precision. Demonstrated ability to handle demanding workloads in fast-paced and dynamic environments, ensuring seamless operations.
Overview
23
23
years of professional experience
Work History
Sr. Executive Assistant; Chief Product Officer
TOMTOM INTERNATIONAL
07.2022 - Current
- Collaborate with multi-regional EAs across the EU, USA and APAC including the Executive Member Board
- Arrange and schedule meetings & travel against external obligations (boards, conferences, health & family)
- Plan, organize and execute local and international offsites
- Create Powerpoint Presentations and send communication on behalf of CPO
- Partner with the Finance Controller and HRBP on high-level company priorities, budget and calibrations.
Executive Assistant; Global Creative Marketing (Comedy, Series & Film)
NETFLIX
06.2015 - 06.2022
- Arranged domestic and international travel; ie visa processing, passport renewals, TSA global entry, ground transportation, hotel accommodations and dinner reservations
- Complex calendar management
- Engaged with high profile talent offices + agents, showrunners, directors + producers
- Collaborated with, trained, mentored UCAN, EMEA and APAC regional admins
- Executed small to large scale onsite + offsite events from half-day to 2-day programs coordinating transportation, hotel blocks and flights
- Space Planned with Facilities
- Tracked budgets for offsites, travel & people costs
- Gifting.
Executive Assistant; SVP, Brand Integration
THEAUDIENCE
07.2014 - 06.2015
- Arranged business travel; ie
- Ground transportation, hotel accommodations, and dinner reservations
- Managed a complex calendar.
Executive Assistant/Personal Assistant; CEO
SAILTHRU (Contract Position)
10.2013 - 03.2014
- Arranged travel, transport, hotels, dinner reservations, conference registration and speaking engagements
- Planned executive board meeting events and family vacations
- Liaised with Talent for Executive Recruiting
- Managed personal family obligations including needs surrounding residence, auto insurance, doctors, services, vacations, special occasions, and pet care.
Executive Assistant/Personal Assistant; CEO
STODDARD & PARTNERS
02.2012 - 08.2013
- Arranged travel, including charter and commercial first class business flights, transportation, hotels, exotic car rentals, dinner reservations, conference registrations and gifting
- Collaborated with Human Resources to support payment processing and expense reports
- Managed personal and family obligations including needs surrounding residence, auto insurance, doctors, services, vacations, special occasions, and pet care including / but not limited to private charters, private helicopters, selling and shipping car collection.
Executive Assistant; World Wide Marketing Merchandise
HERBALIFE
01.2010 - 02.2012
- Scheduled meetings, managed calendars, and escorted visitors
- Prepared PowerPoint presentations, financial reports, and confidential documents
- Processed expense reports, invoices, reimbursements, and legal agreements.
Merchandise Production Coordinator
AEG LIVE / BANDMERCH LLC
10.2007 - 11.2010
- Supervised projects from design through production, to meet targeted deadlines
- Coordinated with Account Managers, Designers, Quality Control and Vendors to produce merch
- Assisted Product Development with garments, apparel, and accessories including management and tracking of pre-production and final production samples
- Guaranteed accurate development, production, and costing by implementing specs and technical packages, following procedures and reporting.
Executive Assistant; Vice President Programming & Production
MUSIC CHOICE
05.2006 - 08.2007
- Scheduled meetings, maintained calendars, escorted visitors, and arranged catering services
- Prepared PowerPoint presentations, reports and sensitive documents for internal and external distribution
- Coordinated with Artist Management and Record Labels to book artists for in-studio and field shoots
- Arranged travel, lodging and rentals for executives, production crew and artists
- Processed expense reports, invoices, reimbursements, and legal agreements.
Executive Assistant; West Coast Creative Services Vice President
SONY BMG MUSIC ENTERTAINMENT
08.2005 - 01.2006
- Scheduled meetings, maintained calendars and escorted visitors
- Maintained and archived photography, album artwork and soundtrack packaging in library
- Coordinated with Freelance Photographers, Graphics Artists, and Stylists for photo shoots and projects
- Processed expense reports, invoices, and legal agreements.
Project Manager, Marketing
WARNER BROS. RECORDS
05.2002 - 07.2005
- Coordinated marketing campaigns for online, interactive media and retail
- Identified target markets, researched competition and managed record releases and tours
- Developed content for website and email blasts
- Supervised 20 National Field Marketing Representatives
- Arranged promotional events with local radio promotion staff
- Established relationships with local concert venues and lifestyle accounts.
Education
BA Communications -
TEMPLE UNIVERSITY
Philadelphia, PA05.2003
Skills
- Executive Support Expertise
- Calendar Management
- Meticulous attention to detail
- Proactive Decision Making
- High-level confidentiality
- Strong Organizational Abilities
- Complex Travel Coordination
- Event Planning Expert
- Resourceful Vendor Relations
- Presentation & Comms Creation for Executive
Dual Citizen: US & EU
Born in the US, Nationality with Poland
Timeline
Sr. Executive Assistant; Chief Product Officer
TOMTOM INTERNATIONAL
07.2022 - Current
Executive Assistant; Global Creative Marketing (Comedy, Series & Film)
NETFLIX
06.2015 - 06.2022
Executive Assistant; SVP, Brand Integration
THEAUDIENCE
07.2014 - 06.2015
Executive Assistant/Personal Assistant; CEO
SAILTHRU (Contract Position)
10.2013 - 03.2014
Executive Assistant/Personal Assistant; CEO
STODDARD & PARTNERS
02.2012 - 08.2013
Executive Assistant; World Wide Marketing Merchandise
HERBALIFE
01.2010 - 02.2012
Merchandise Production Coordinator
AEG LIVE / BANDMERCH LLC
10.2007 - 11.2010
Executive Assistant; Vice President Programming & Production
MUSIC CHOICE
05.2006 - 08.2007
Executive Assistant; West Coast Creative Services Vice President
SONY BMG MUSIC ENTERTAINMENT
08.2005 - 01.2006
Project Manager, Marketing
WARNER BROS. RECORDS
05.2002 - 07.2005
BA Communications -
TEMPLE UNIVERSITY
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