Stefan Balta

Core Responsibilities:

• HR Operations Management
  Oversee day-to-day HR administrative functions (onboarding, offboarding, HRIS data management, payroll coordination).
  Maintain accurate HR records, documentation, and HR systems.
  Ensure HR processes are efficient, standardized, and scalable across the organization.
• Compliance & Risk Management
  Ensure full compliance with local labor laws, collective bargaining agreements (CBAs), and internal policies.
  Prepare and submit accurate HR-related reports to government authorities.
  Support internal and external audits related to HR processes and compliance.
• HR Policy & Process Implementation
  Implement new HR policies, programs, and system changes.
  Train HR teams, managers, and employees on HR policies and compliance requirements.
  Ensure consistent application of HR policies across business units.
• Employee Lifecycle & Engagement
  Support managers and employees on HR-related queries, employee relations issues, and performance management.
  Facilitate HR processes that affect employees directly, including leave management, benefits enrollment, and wellbeing programs.
• Data Analysis & Reporting
  Collect, analyze, and report HR metrics to HR leadership and business stakeholders.
  Identify trends or issues in HR operations and recommend improvements.
• Process Improvement & Automation
  Identify inefficiencies or gaps in HR processes.
  Lead initiatives to automate processes, reduce manual work, and improve HR service delivery.

Key Skills & Competencies:

• In-depth knowledge of local labor law and HR compliance.
• Strong HR systems and process expertise (HRIS, payroll systems, reporting).
• Analytical and problem-solving skills — using HR data to inform decisions.
• Project management skills — managing HR projects or system implementations.
• Excellent communication and stakeholder management, often advising senior leadership.
• Ability to balance operational detail with strategic thinking.

Key Responsibilities

• Served as the primary HR point of contact for employees and managers, providing expert guidance on HR policies, employment conditions, and personnel matters.
• Maintained accurate and compliant employee administration, ensuring up-to-date personnel records and seamless HR processes.
• Managed the absence and reintegration process, including handling sickness notifications and conducting return-to-work interviews.
• Developed and updated HR policies and procedures to align with legal requirements and best practices.
• Acted as AFAS system lead, supporting HR, managers, and employees with training, troubleshooting, and process improvements.
• Delivered system enhancements and data management projects to ensure accuracy, efficiency, and user adoption.

Key Achievements

• Employee & Manager Self Service (ESS/MSS)
• Digital document signing
• Recruitment module integration
• FiscFree (Benefit) implementation

Key Responsibilities

• Served as primary point of contact for employees across the EMEA region.
• Supported payroll preparation and liaised weekly with SD-Worx to ensure accurate payroll setup.
• Drafted and processed employment documents, including (interim) reference letters, exit documentation, mutual agreements, employment contracts, and confirmation letters.
• Managed administrative and organizational HR tasks, including onboarding, terminations, absences, retirements, insurances, and temporary employment rights.
• Acted as the contact person for external organizations, including training providers, employment agencies, insurers, absenteeism management, and UWV.
• Developed, adjusted, renewed, and automated HR processes to improve efficiency and compliance.
• Produced and delivered various HR reports to management and stakeholders.

Workday Responsibilities

• Served as the primary point of contact for all Workday-related queries from HR, managers, and employees.
• Provided guidance, training, and support across the organization, ensuring effective use of Workday functionalities.
• Identified, analyzed, and resolved technical issues within the system, maintaining data integrity and operational continuity.
• Collaborated with business stakeholders to define requirements, new features, and system enhancements.
• Led Workday implementations for new modules, integrations, extensions, and functionalities, ensuring seamless adoption.
• Supported Workday-related projects, contributing expertise in process optimization and system configuration.
• Harmonized and improved HR processes within Workday to increase efficiency and compliance.
• Managed and processed daily system activities, incidents, and escalations, ensuring timely resolution.
• Developed and maintained a knowledge base to enable self-service and streamline system support.

Achievements

• Setting up and optimizing Performance module
• Implementation of time writing system (ATPS) production factory Ghent
• Implementation of Workday contract module

Key Responsibilities

• Acted as HR Specialist for departments including Sales, Sales Operations, Engineering, and Analytics, supporting approximately 320 employees.
• Prepared payroll cut-offs, including bonuses, OTPs, vehicle management, and other employment-related adjustments.
• Managed end-to-end onboarding and offboarding, ensuring a smooth employee experience.
• Drafted and processed key HR documents, including (interim) reference letters, exit documents, mutual agreements, employment contracts, confirmation letters, and other correspondence.
• Led process implementation, evaluation, and updates to HR procedures and guidelines to ensure compliance and efficiency.
• Collaborated with Payroll, Finance, Talent Acquisition, and key stakeholders to enhance the overall employee experience.
• Generated and analyzed HR reports to support management decisions and workforce planning.
• Maintained data quality and integrity in Workday, ensuring accurate HR records and reporting.
• Delivered Workday training across the organization, enabling managers and employees to fully leverage system functionalities.

Key Responsibilities

• Served as the first point of contact for approximately 6,500 internal employees, providing HR guidance, analyzing issues, and delivering effective solutions.
• Provided clear information on company policies, guidelines, and HR procedures across all relevant topics.
• Supported the BeNe & DACH regions, ensuring consistent HR service across multiple countries.
• Researched, updated, and maintained HR materials and resources for employees, companies, and partners.
• Contributed to key HR projects, including knowledge base development, employee experience initiatives, and data quality improvements.
• Drafted and maintained manuals and guidelines, ensuring clarity and accessibility for colleagues.
• Acted as language ambassador, advising recruiters on the language skills of potential candidates in German, English, and Dutch.
• Organized HR team-building events for approximately 400 employees, fostering engagement and collaboration.

Key Responsibilities

• Acted as a primary point of contact (POC) for customers and employees in the DACH and Dutch markets, providing guidance on company policies, processes, and procedures.
• Resolved requests efficiently while maintaining high-quality service, using a proactive, solution-oriented, and friendly approach.
• Analyzed issues, communicated resolutions, and provided hands-on assistance to ensure smooth operations.
• Adapted and updated manuals and internal documentation to reflect changes, regulations, and best practices, ensuring colleagues had accurate resources.
• Delivered training to new employees in the DACH and Netherlands regions, ensuring effective onboarding and knowledge transfer.

Gained hands-on experience in sales, project coordination, and customer relations while working at my family-owned kitchen business, where I managed design, contracts, supplier coordination, and represented the company at trade fairs.

Key Responsibilities

• Advised customers on kitchen solutions tailored to their preferences, budget, and requirements.
• Designed kitchens using advanced 3D design software, creating accurate and visually compelling layouts.
• Conducted on-site measurements using technological tools to prepare precise proposals and ensure flawless installation.
• Drafted and finalized sales contracts and coordinated orders with multiple suppliers to ensure timely delivery.
• Managed and coordinated projects from initial consultation to final installation, ensuring high-quality results and customer satisfaction.
• Represented the company at major trade fairs in Cologne, Munich, and Frankfurt, enhancing brand visibility and generating business opportunities.