Maarit Taling

Developed and distributed information materials for students and staff.

• Advised students on education-related matters, including registration and graduation.
• Maintained comprehensive education, examination, and student administration records.
• Tracked study progress results and handled the administrative aspects of study materials and degree awards.
• Prepared and provided data and reports to management on request, focusing on scheduling and study progress results.
• Drafted reports for management, addressing various administrative and operational aspects.
• Addressed and resolved complex questions from students.
• Ensured students received timely and accurate exam results.
• Worked out exemption regulations and other academic policies.
• Actively participated in the social committee, organizing events for staff members of the executive programs department.
• Successfully managed the education and exam scheduling for multiple courses, ensuring minimal disruptions and high student satisfaction.
• Played a pivotal role in organizing well-received graduation ceremonies and staff events, enhancing the community spirit within the department.
• Worked 4 months as an programme manager to ensure that the programme was running succesfully.

• Assisted in the administration and logistics of events, courses, and webinars.
• Developed a good understanding and knowledge of venues, carried out site checks independently.
• Administered registrations independently, off-site and on-site.
• Built relationships with delegates and assisted them in the registration process.
• Liaised with the finance team to ensure smooth payment processes and timely collection of dues.
• Prepared delegates' materials (name badges, lists, conference folders), set up conference calls, and monitored the event and training inbox.

• Contributed to the logistical arrangements for the EAIE Annual Conference (approx. 4,000 attendees).
• Coordinated event materials with suppliers, managed hotel arrangements with PCO, and developed signage plans.
• Coordinated student assistants before, during, and after the conference.
• Coordinated with venues on a wide range of logistical arrangements.
• Supported the preparation of various aspects of the conference program and built the session room schedule.
• Communicated with conference speakers, chairpersons, and organizers.
• Updated and maintained databases containing all content information, collected session/workshop materials, and assisted in handling proposals and coordinating evaluations.
• Trained and supervised event staff to complete tasks on time.
• Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
• Coordinated travel and accommodations for event attendees.
• Oversaw event registration process by collecting and tracking attendee information.

• Handled reservation requests via phone and email, made hotel reservations, and created full packages for individual travelers and small groups.
• Managed invoicing and other administrative responsibilities.
• Built and maintained good relationships with hotels and other service suppliers, as well as with travel agency clients from Finland and Scandinavian countries.