Summary
Overview
Work History
Education
Skills
Awards
Timeline
Generic
Kiruthika Thirumalaisamy

Kiruthika Thirumalaisamy

Eindhoven,N

Summary

Dynamic Invoice Inspector at Zooplus with expertise in invoice processing and discrepancy resolution. Proven track record in enhancing compliance auditing and streamlining payment reconciliation. Adept at team collaboration and automation processes, driving efficiency in financial operations. Recognized for optimizing invoice management procedures, ensuring timely payments, and maintaining vendor compliance.

Overview

16
16
years of professional experience

Work History

Invoice Inspector

Zooplus
Tilburg
12.2023 - Current
  • Container Process:

    Review and validation incoming invoices.
    Ensure invoices match shipping documents, Purchase order, delivery records, contracts, pricing and payment terms.
    Investigate and resolve discrepancies between invoices and shipping documents.
    Communicate with Procurement, replenishment and suppliers to avoid discrepancies for payment.
    Maintain invoice logs, assist monthly reconciliation of container invoices.
    Ensure vendor compliance with agreed billing formats and timelines.
    File and maintain records of all invoices, B/Ls ( Bills of Lading), POD's (Proof of Delivery) and related documents.
    Collaborate with supply chain team and optimize invoice management procedures.
    Work closely with accounts payable to ensure accurate, timely payment and financial accountability of a company are met.


    Transportation Process:

    Review and approve transportation invoices from various logistics providers.
    Effectively resolve the discrepancies in the invoice.
    Check prices and fuel with benchmark rates and approve the payments.
    Maintain accurate up to date records of supplier invoices, resulting in streamline invoice tracking and payment process.
    Ensure all the additional charges are applied correctly.
    Provide feedback to suppliers about invoicing errors to improve future transactions.
    Manage supplier queries and ensure timely payment resulting in customer satisfaction.

    Product & Tools Information:

    SAP, JIRA, OneDrive, Excel and Transportation Management tools: Tableau, BI-Suit, Replenishment Tool, Supplier Admin, Article Admin, OPUR

Senior Process Associate

CITI Corp Services PVT LTD
Chennai
03.2015 - 10.2015
  • GRU (Global Reconciliation Utility) in CIS department (Collective Investment services).
  • Need to contact the Transfer Agents and get the Monthly statements which is record provided by the Transfer Agent for the trades that happened during a month.
  • Need to contact the Transfer Agents through call or email and get the statements.
  • Need to compare the Transfer Agents statements and CITI records and identify the trades that happened on a month and the difference breaks has to be investigated.
  • Need to chase the Transfer Agents for the back-ups like Subscription notes, Redemption notes and transaction history and log the breaks into CITI books and tally the TA records and the CITI books.
  • Need to Identify the new subscriptions(new fund) that entered the market and identify the ISIN for the fund and contact the Database Management team and update the fund in CITI records.
  • Need to Roll-Out the MIS report to CITI clients and the Statistical report on a daily basis to clients all over the globe.
  • Need to identify the suspended and the redeemed funds and raise a GMS(Globally Messaging System) to the Corporate Actions team who will update the same in CITI books with a SLA of 12 hours.
  • Need to prepare GMRS report which is produced to FCA (Financial Conduct Authority).
  • Product & Tools Information: Secore, GMS (Global Messaging System), Cisrec (Main tool)- A CITI application that is used for reconciliation.

Senior Process Associate

Royal Bank of Scotland
Chennai
11.2009 - 03.2015
  • Handling SWIFT payments and charges. SWIFT messages such as MT100 Series & MT200 Series like MT103, MT202, , 190,191, 192, 195, 196, 199 & MT910.
  • Authorization to check the correctness and completeness of charges claimed.
  • Authorizing the Nostro claims.
  • Send swift messages for incoming charges to various banks across the countries.
  • Investigate on the long outstanding cases and act accordingly.
  • Preparing incoming claim charges report and communicating it to other banks through SWIFT message and Email.
  • Conducting regular compliance auditing within team.
  • Handling MT103 (customer transfer), MT 202 and various swift messages. Ensure all transactions are handled as per compliance standards.
  • Countries Handled in Charges: Germany, Belgium, Italy, Spain, Netherlands, Hong Kong, India.
  • Countries Handled in Payments: Italy & Spain.
  • Product & Tools Information: SCORE (FTS, FPS), Intellimatch, Intellitracs, SWIFT, FINACLE, BANK FUSION, MIDAS.

Education

Master of Business Administration - Finance and Marketing

Maharaja Engineering College
TamilNadu, India
01.2009

Bachelor of Commerce - Computer Application

NGM College
TamilNadu, India
01.2007

Skills

  • Invoice Processing and Validation
  • Discrepancy resolution
  • Invoice reconciliation
  • Compliance auditing
  • Treasury Payments
  • Hedge fund reconciliation
  • Payment reconciliation
  • Automation Process
  • Task prioritization
  • Team collaboration

Awards

  • Quality Award for Best Authorizer.
  • Won a SPOT Ovation for doing excellent Processing.
  • Nominated for Best Work Out plan for generating Income for Frankfurt country.
  • Best Performer for invoice processing in Q1, 2024 in Zooplus Netherlands b.v.

Timeline

Invoice Inspector

Zooplus
12.2023 - Current

Senior Process Associate

CITI Corp Services PVT LTD
03.2015 - 10.2015

Senior Process Associate

Royal Bank of Scotland
11.2009 - 03.2015

Master of Business Administration - Finance and Marketing

Maharaja Engineering College

Bachelor of Commerce - Computer Application

NGM College

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Kiruthika Thirumalaisamy