Jaap Rombouts

In this role, I focused primarily on accounts payable and accounts receivable management, ensuring accurate and timely financial processing.

• Processed incoming invoices and expense claims efficiently.
• Managed credit card statements and reconciliations.
• Worked extensively with Exact Globe and Agresso to maintain accurate financial records.
• Supported day-to-day financial operations, contributing to smooth processing of payments and collections.
• Ensured accuracy and compliance in all financial documentation.

In my role as Site Controller, I was responsible for managing, approving, and allocating all IT-related costs at the head office. These costs were assigned to the various GXO sites in a timely and accurate manner.

• Managed and processed IT cost allocation files, including the timely and accurate preparation, submission, and reconciliation with relevant stakeholders.
• Maintained and strengthened relationships with site controllers across multiple locations and external IT vendors.
• Ensured transparency and accuracy in the IT cost allocation process through clear communication and reporting to all stakeholders.
• Consistently prepared and delivered IT cost allocation files on a monthly basis, ensuring accuracy and adherence to deadlines.
• Collaborated successfully with over 30 sites and various external IT vendors, contributing to a smooth and efficient financial process.
• Optimized and structured the IT cost allocation process, improving communication between head office and site locations.
• Proactively resolved financial issues related to IT costs and discrepancies, enhancing processing efficiency and stakeholder relationships.

At Boskalis, I took my first steps within accounts payable on the Finance department. As an Accounts Payable Assistant, I was responsible for processing and recording incoming invoices and payments, monitoring payment obligations, and maintaining strong relationships with suppliers.

• Processed incoming invoices from European, Asian, and American entities.
• Supported and managed payment processes.
• Maintained supplier relationships and handled supplier communication.
• Gathered relevant information through interviews with both internal and external stakeholders.
• Provided advice on internal processes and identified areas for improvement.
• Investigated unallocated items to ensure accurate financial administration.
• Responded to inquiries from both suppliers and internal stakeholders regarding invoice status and payments.
• Built a solid foundation in accounts payable and financial administration.
• Gained a broad understanding of the Procure-to-Pay (P2P) process.
• Ensured adherence to payment terms.
• Provided insight into outgoing cash flows.

In this role, I worked as a Financial Administrative Assistant, responsible for accounts receivable management at HCS while also supporting the accounts payable team.

• Managed accounts receivable and maintained contact with customers to resolve issues, enabling timely payments.
• Processed financial data in Exact Financials in support of sales invoicing.
• Provided support to the accounts payable team when required.
• Cleared a significant backlog in the accounts receivable mailbox.
• Resolved various issues that enabled customers to proceed with payments, significantly reducing outstanding receivables.
• Manually entered invoices into Exact Financials, ensuring invoices were issued on time.
• Streamlined the accounts receivable mailbox, reducing emails from over 400 to approximately 50.

In this role, I was responsible for scheduling, modifying, and canceling vaccination appointments both over the phone and online.

• Verified and updated personal data in patient records.
• Completed intake forms, collecting health-related information.
• Scheduled, modified, and canceled appointments accurately and efficiently.
• Assisted colleagues with system-related questions and issues.
• Optimized call scripts by identifying redundant questions and other inefficiencies, improving service speed and quality for citizens.
• Ensured all vaccination appointments were managed accurately, contributing to a smooth and reliable scheduling process.