Claudia Bobei

General administration responsibilities:

- photocopying and scanning documents - archiving documents
- maintaining invoice logs

- provides assistance for travel. Responsibilities at the reception:

- answer the phone tactfully and efficiently, projecting a favorable image of the company.
- check the needs of visitors and callers and direct them to the appropriate staff. - reviews and evaluates security logs and card access report to ensure security compliance in the main review.
- ensure that the reception is properly equipped and tidy.
- takes care of obtaining security permits for visitors and maintains their records.

Secretarial responsibilities:

- sorts and delivers mail
- order international couriers and taxis as needed.
- receives and makes orders to suppliers.
- offer drinks to visitors and organize domestic lunches when necessary.

Other administration tasks:

- keeps records of holidays for Bucharest office members (including ordering electronic lunch vouchers)
- collaborates with members in Germany/Poland to provide assistance as needed. - order office supplies (coffee, water, school supplies)
- provides assistance and support for all departments (such as sorting documents or translating them).

Acquired skills and competencies:

Communication, invoice processing, microsoft word excel, Team work, microsoft power point, microsoft outlook, diplomacy, workload prioritization, back office operations, calendar planning, multitasking

Main attributions:

• Providing information support and general secretarial activity of the company
• Elaboration and drafting of business correspondence, documents and requested situations
• Management of information transfer that must reach / from the company, in a polite and professional manner;
• Receiving visitors and announcing contacts from the company or directing to other departments, as appropriate;
• Receiving telephone messages and directing them to the requested persons within the company - if necessary, sends the message if the person is not available;
• Monitoring compliance with scheduled meetings of the Company's Directors, ensuring rescheduling if changes occur and communicating to those involved the changes;
• Ensuring protocol during meetings, in accordance with the company's requirements;
• Management of protocol and office materials and announces the need for supply;
• Correspondence archiving and company document management
• Writing protocol correspondence, both in Romanian and in English, sends by fax, e-mail, letters to partners, customers, suppliers, authorities;
• Making reservations for internal / external plane tickets or accommodation according to the requests received from the company's directors;
• Registration of documents in the company's correspondence register;
• Preparation and updating of the list of contact details of partners, suppliers, customers, employees, state bodies, etc .;
• Distribution of documents, faxes, correspondence to approved persons;
• Relationship management with the courier company, sends and distributes the company's envelopes / packages;
• Providing support in drafting any materials related to the company's projects;
• Carrying out translations and retroversions in the technical and legal field:
- specialized design reports - design of roads, bridges, railways, geotechnics, hydrology, traffic, as well as any other documents requested by the members of the design / consulting department;
- contracts and legal documents;
- curriculum vitae, eligibility documents, data sheets for tender procedures as well as any other documents requested by the members of the bidding department

Skills: Diplomacy · Administrative Processes · Attention to Detail · Workload Prioritization · Professional Skills · Back Office Operations · Customer Relationship Management (CRM) · Confidentiality · Easily Adaptable · Multitasking · Customer Support · People Management · Administrative Assistance · Customer Experience · Document Management · Analytical Skills · Time Management · Document Preparation · Problem Solving · Office Administration · Expense Reports · Decision-Making · Microsoft Office

• Managed team schedule with eye for coverage needs and individual strengths.

Main attributions:

• Ensuring reception.
• Correspondence management.
• Management of the database of contacts.
• Receiving and forwarding phone calls.
• Realization and transmission of orders for various consumables for internal use.
• Daily preparation of the cash register and management of available cash.
• Daily preparation of various reports and situations requested by the Financial Manager.
• Daily support to the accounting and architecture departments.
• Organizing end-of-year activities and team building.
• Making reservations for trips in the country and abroad.
• Translation: contracts, reports.
• Update the document database.
• Elaboration and drafting of documents required by management.
• Archiving documents based on criteria that allow effective identification and quick access to information.
• Writing protocol correspondence.
• Posting ads on Ejobs, Bestjobs and scheduling interviews.