Anca Muntean
Wassenaar
Summary
Highly talented and experienced corporate Executive assistant /corporate travel organizer,with a proven history of providing exceptional support to C level executives.
Self-motivated individual, proactive,able to multi-task, has superior attention to detail, great organizational skills, and is able to meet tight deadlines and successfully juggle multiple critical requests in a fast-paced environment.
Focused on developing positive team engagements, support the recruitment process and offer guidance and training to team members.
Efficiently completes intricate tasks and projects quickly with little or no guidance, reacts with appropriate urgency to situations that require a quick turn-around, and can proactively solve complex problems with a smile.
Overview
24
24
years of professional experience
Work History
Executive Assistant - Project Coordinator
AVERY DENNISON, PAXAR
09.2022 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Worked with senior management to initiate new projects and assist in various processes.
Corporate Executive Assistant to CCO
Philips Domestic Appliances
10.2020 - 09.2022
- Directed administrative functions for board of directors, principals, consultants and key managers.
- Prepare presentations, materials and documentation for executives use in meetings and engagements.
- Coordinated complex annual meeting involving multiple presenters,AOP,MPR, ELT meetings with high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Complied with special requests from board members for research, assistance and travel arrangements.
- Supported human resources department in annual employee review process to manage performance merit increases.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Created regular reports and updated internal databases.
- Created expense reports, budgets and filing systems for management team.
Senior Executive Assistant
Microsoft
05.2019 - 10.2020
- Handled scheduling and logistics planning for conferences and monthly meetings.
- Located and attached appropriate files to incoming correspondence requiring replies.
- Created appropriate documentation for members of board and senior leadership before meetings.
- Managed travel itineraries and logistics for accommodations.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Developed and maintained internal client filing system using SAP.
Executive Assistant to Thermal Division VP
European Space Agency
09.2018 - 02.2019
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- The initiating service review and validate the preliminary version of these documents and launch the request to proceed with the procurement process: the approval cycle of the SC (Shopping Cart) is initiated by the Project Controller in esa-p
- Tendering phase process using ESA-p and ESA-star tool
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Created expense reports, budgets and filing systems for management team.
- Organized and coordinated conferences and monthly meetings.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Processed travel expenses and reimbursements for executive team and senior management group.
Personal Assistant to CEO
TasidBV
01.2016 - 06.2018
- Booked travel by coordinating and reserving transportation and lodging.
- Used advanced software to prepare documents, reports and presentations.
- Screened calls and emails and responded accordingly to support executive correspondence.
Event Coordinator/Travel Consultant
ITO Tours
01.2015 - 01.2016
- Managed event logistics and operations.
- Inspected event facilities to confirm conformance to customer requirements.
- Coordinated schedules and timelines for events.
- Consulted with customers to determine objectives and requirements for events.
- Communicated with catering, lighting and sound companies to obtain price quotes.
Diplomat Administrative Assistant
Embassy Of Romania In THE Hague
01.2011 - 01.2012
- Used coordination and planning skills to achieve results according to schedule.
- Improved operations through consistent hard work and dedication.
- Carried out day-to-day duties accurately and efficiently.
- Prepared variety of different written communications, reports and documents.
Travel Consultant
Charter Transair Travel&Events
05.2009 - 06.2011
- Informed clients of travel policies and utilized preferred vendors to maximize company profits
- Organized trips for individual, family and business travelers.
- Worked closely with clients to understand unique needs and meet specific travel desires.
- Provided customers with best deals and well-researched travel options, successfully negotiating rates while improving customer satisfaction ratings.
CEO Euroflor
Sc Euroflor SRL
03.2003 - 10.2007
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Collaborated with team members to achieve target results.
- Worked within applicable standards, policies and regulatory guidelines to promote safe working environment.
- Created plans and communicated deadlines to complete projects on time.
- Demonstrated respect, friendliness and willingness to help wherever needed.
Hostess/Suport Staff
Paramount Country Golf Club
06.2000 - 08.2002
- Assigned patrons to tables suitable for needs and restaurant section rotation.
- Took reservations and to-go orders by phone, answered customer questions and informed of accurate wait times.
- Cultivated positive guest relations by managing information and orchestrating speedy seating.
- Collected information from arriving customers to seat groups or place them on waitlist.
- Documented reservations, alerted servers and managers of large groups and prepared seating.
- Answered customer questions about hours, seating and menu information.
Education
MBA - Master in Business Administration
Babes Bolyai
Cluj Napoca, Romania 02.2011
Bachelor's - Hospitality Management
Dimitrie Cantemir
Targu Mures, Romania 2008
Skills
- Executive leadership
- Procurement&financial admin
- Implementation of best practices
- Excellent interpersonal communication
- Project manager support/supervision
- Executive corporate travel/events
- Leader and team mentor
- Recruitment process
- Travel Arrangement Coordination
- Special Event Projects
- Travel Administration
- Conference and Meeting Planning
Technical skills:
MS Office, Concur, SAP, SharePoint, ESA Star, ESA P, Lotus notes (IBM Notes), MAS, Workday, Slack, Teams, Skype
Languages
Romanian- Native
English - Proficiency
Dutch - Proficiency
Spanish - Intermediate
Italian - Intermediate
French - Beginner Level
Timeline
Executive Assistant - Project Coordinator
AVERY DENNISON, PAXAR
09.2022 - Current
Corporate Executive Assistant to CCO
Philips Domestic Appliances
10.2020 - 09.2022
Senior Executive Assistant
Microsoft
05.2019 - 10.2020
Executive Assistant to Thermal Division VP
European Space Agency
09.2018 - 02.2019
Personal Assistant to CEO
TasidBV
01.2016 - 06.2018
Event Coordinator/Travel Consultant
ITO Tours
01.2015 - 01.2016
Diplomat Administrative Assistant
Embassy Of Romania In THE Hague
01.2011 - 01.2012
Travel Consultant
Charter Transair Travel&Events
05.2009 - 06.2011
CEO Euroflor
Sc Euroflor SRL
03.2003 - 10.2007
Hostess/Suport Staff
Paramount Country Golf Club
06.2000 - 08.2002
MBA - Master in Business Administration
Babes Bolyai
Bachelor's - Hospitality Management
Dimitrie Cantemir
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