Ali Hajiyev
Baku,BA
Summary
Operations professional prepared to drive operational success. Known for improving process efficiencies and supporting strategic initiatives. Strong collaborator with focus on achieving results and adapting to dynamic environments. Expertise in logistics management and team coordination.
Operations professional with hands-on experience in coordinating and optimizing workflows. Strong focus on team collaboration and ensuring smooth operations. Skilled in logistics, project management, and problem-solving. Reliable and adaptable, ready to meet changing demands and deliver consistent results.
Dedicated Oil and Gas professional with a history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.
Overview
21
21
years of professional experience
Work History
Project Operations Coordinator
SLB, OneSubsea
11.2014 - Current
- Coordination site activities related to the execution of Installation & Commissioning project works such as tracking of project hardware & tooling deliveries, driving the demands for goods & services using Purchase Requisitions, creating Work order routings for onshore testing works, and organizing the delivery of equipment to and from offshore worksite
- Demand planning for tooling maintenance (PPM/RGR) in collaboration with relevant Asset Management / Life of Field team
- Ensure works are administrated correctly in SAP and document control procedures are adhered to
- Ensure an accurate inventory of customer property is maintained (liaison with Plant P&IC deps where relevant)
- Ensure equipment ‘need by’ dates are met to support the operation schedule
- Coordinate logistics for equipment loadout and backload
- Administrative quotations /MOC’s/WOs for customer orders
- Raise PR for goods & services
- Liaise with relevant Purchasing groups to expedite on-time delivery of ordered goods/services
- Monitor I&C spares & consumables quantities and usage to ensure appropriate stock levels are maintained
- Data recording for installed asset-base, in collaboration with Subsea Supervisor
- Record critical operational data such as HSSE statistics, Critical-path /NPT hours, on-time delivery measurements and KPI data
- Generate internal and external reporting in line with Services Execution Plan
- Generate Gate I handover packages and conduct reviews with relevant LoF stakeholders
- Ensure internal & external costs are received and correctly allocated, in collaboration with Project Controller
- Generate invoicing certificate and assist POM with financial reporting & forecasting
- Location and delivery status of Project scope of supply for Customer
- Inventory of all delivered materials, onshore & offshore
- Operational availability of equipment & spare parts in line with operational schedule
- Collaborated with area managers to evaluate needs and optimize operational plans.
- Led successful projects from conception to completion, achieving objectives on time and within budget constraints.
- Developed strong relationships with clients, maintaining open lines of communication to promote loyalty and retention.
- Streamlined operations by implementing efficient processes and procedures.
- Ensured compliance with industry regulations, keeping accurate records and managing audits as required.
- Implemented troubleshooting, root cause analysis and issue resolution.
VMI (Vendor Managed Inventory) Materials Controller
ASCO
09.2012 - 10.2014
- Client’s single point of contact for all material receipt and issues at vendor location, including document arrangements with ASCO
- Support to relevant vendor representative in material receipts, inspection, binning, and issues with accountability for transactional updates in Maximo
- Material documentation and manifestation on receipt, inspection, binning and issue, establishing clear/neat archiving and communicate to relevant vendor representative
- Support to vendor reps in Inventory maintenance/repair process by providing shipment history based on Maximo transactions and submitting condition report to relevant client tag
- Prepared balance sheets, cash flow reports and income statements.
- Mentored junior staff members, fostering a positive work environment conducive to professional growth and development.
- Completed journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management.
- Completed year-end close processes through effective supervision financial functions and regular treasury transactions.
- Facilitated successful external audits, meticulously preparing all necessary documents and reports.
- Managed outstanding balance amounts by evaluating reports and determining collection statuses.
- Worked with both internal and external users to create detailed financial reports.
- Verified accurate completion of corporate income tax returns and optimal use of favorable tax codes.
- Used MAXIMO to prepare external audit documentation and financial reports to assist management in operational planning and key decision making.
Materials Controller
Wartsila Azerbaijan LLC
03.2008 - 08.2012
- Established from point zero Materials and Warehouse Management
- Provided the supply of equipment, instruments, tools, materials, spare parts, consumables
- Materials and stock management, sampling orders with customers, extensive warehouse administration knowledge, checking of stock, team coordination
- Performed all above-mentioned operations in SAP Materials Management System
- Conducted regular audits of warehouse operations, ensuring compliance with industry regulations and safety standards.
- Spearheaded implementation of a centralized database system for improved visibility into real-time inventory data across multiple locations.
- Facilitated seamless communication between material control department and other functional areas to ensure alignment on objectives and priorities.
- Coordinated with cross-functional teams to identify opportunities for process improvements, enhancing overall operational efficiency.
- Collaborated with suppliers to negotiate better pricing, achieving significant budget reductions.
- Ensured timely availability of critical components to support production schedules without causing delays or bottlenecks.
- Maintained accurate records of all transactions, ensuring full traceability of materials throughout their lifecycle.
- Overcame logistical challenges by devising alternative transportation solutions that maintained the integrity of time-sensitive shipments.
- Reduced material wastage by implementing efficient inventory management systems.
- Proactively addressed potential material shortages by monitoring market trends and adjusting procurement strategies accordingly.
- Streamlined procurement processes for increased cost savings and timely delivery of materials.
- Prepared balance sheets, cash flow reports and income statements.
Materials Coordinator
Atlantic Waste Solutions
02.2007 - 03.2008
- Planned, organized, and implemented inventory operations and procedures
- Physical Inventory Count
- Provided proper accounting for year-end-adjustment to General Ledger
- Reviewed daily inventory activity; maintained accurate inventory master files, manufacturer and catalog numbers, minimums, and material descriptions
- Managed receiving operations and proper storage of incoming materials.
- Facilitated clear communication between departments regarding material needs and availability.
- Optimized material flow by implementing efficient inventory management systems.
- Created detailed reports on material usage, assisting management in making informed decisions about resource allocation.
- Implemented best practices in warehouse organization for easy access and retrieval of materials.
- . Improved warehouse space utilization by reorganizing storage areas according to demand patterns.
- Maintained accurate records, enabling better tracking and forecasting of material requirements.
- Conducted regular audits of inventory levels to prevent stockouts or overstocking situations.
- Worked with project managers to determine schedule and volume requirements in order to effectively coordinate deliveries and maintain supply levels.
- Completed daily cycle counts and full inventory audits.
- Coordinated with suppliers for timely delivery of materials, ensuring uninterrupted production schedules.
- Resolved delivery discrepancies, maintaining strong relationships with suppliers and ensuring compliance with contractual obligations.
Stores Coordinator
Weatherford Holding
05.2006 - 02.2007
- Conducted and improved forecasting activities and methods in order to maintain effective inventory levels
- Prepared and reported forecast and inventory measurement to communicate it to the Management
- Provided Lead Time (LT) analysis and recommended forecasted material ordering based on Operations & Maintenance plans to ensure timely availability of material requirements
- Enhanced customer satisfaction by providing exceptional service and addressing concerns promptly.
- Optimized staff scheduling efforts to ensure adequate coverage during peak hours while minimizing labor costs.
- Maintained a visually appealing store environment through regular cleaning, organizing, and merchandising tasks.
- Facilitated smooth daily operations through effective communication between team members and leadership.
- Reduced shrinkage rates by closely monitoring high-risk areas for potential theft or damage to merchandise.
- Assisted in inventory management by conducting regular audits, maintaining accurate records, and ensuring adequate stock levels.
- Contributed to positive customer experiences by maintaining a clean, organized, and well-stocked shopping environment.
- Collaborated with store management to develop effective sales strategies and achieve revenue goals.
- Managed inventory control, cash control, and store opening and closing procedures.
- Reconciled daily sales transactions to balance and log day-to-day revenue.
- Implemented daily operating procedures to keep store clean, adequately stocked, and well-organized.
- Volunteered for extra shifts during holidays and other busy periods to alleviate staffing shortages.
- Maintained clean, adequately stocked, and organized store by streamlining daily operations and introducing new procedures.
Warehouse Manager’s Assistant
Oil Electro
10.2003 - 01.2006
- Maintained receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing
- Safeguarded warehouse operations and contents by establishing and monitoring security procedures and protocols
- Controlled inventory levels by conducting physical counts; reconciling with data storage system
- Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies.
- Supervised day-to-day operations to meet performance, quality and service expectations.
- Offered hands-on assistance to customers, assessing needs, and maintaining current knowledge of consumer preferences.
- Completed regular inventory counts to verify stock levels, address discrepancies, and forecast future needs.
- Assisted coworkers and staff members with special tasks on daily basis.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Established administrative work procedures to track staff's daily tasks.
- Liaised between clients and vendors and maintained effective lines of communication.
Education
Bachelor of Science - Auditing, Accountancy
Azerbaijan State University of Economics (UNEC)
Baku, Azerbaijan07-2002
Skills
- Scheduling management
- Inventory oversight
- Administrative management
- Logistics coordination
- Process implementation
- Supply ordering
- Project management
- Logistics expertise
- Warehouse operations
- Cycle counting
- Logistics oversight
- Purchasing and planning
- Inventory control
Music Production, Movies
In my free time, I write tracks for subsequent sale to artists
Languages
Russian
Native language
English
Proficient
C2
Timeline
Project Operations Coordinator
SLB, OneSubsea
11.2014 - Current
VMI (Vendor Managed Inventory) Materials Controller
ASCO
09.2012 - 10.2014
Materials Controller
Wartsila Azerbaijan LLC
03.2008 - 08.2012
Materials Coordinator
Atlantic Waste Solutions
02.2007 - 03.2008
Stores Coordinator
Weatherford Holding
05.2006 - 02.2007
Warehouse Manager’s Assistant
Oil Electro
10.2003 - 01.2006
Bachelor of Science - Auditing, Accountancy
Azerbaijan State University of Economics (UNEC)
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