Alexandra Vos
Amsterdam,NH
Summary
A proactive problem solver with a keen interest in continuous improvement, demonstrating skills in logistics and event management that contribute to successful events at RIPE NCC. Strong abilities in identifying challenges and developing effective solutions have enhanced operational efficiency while managing sponsorships and stakeholder relationships. Attention to detail and a commitment to improving attendee experiences ensure effective performance in both in-person and virtual event environments. Experienced in budgeting and knowledgeable about industry software, consistently staying informed about the latest trends in event planning.
Overview
16
16
years of professional experience
Work History
Event Organiser
RIPE NCC
12.2021 - Current
- Contribute to the annual event planning, prepare the event budget, monitor expenses, and ensure accurate invoicing and financial records.
- Liaise with meeting hosts, the Programme Committee, Working Group Chairs, speakers, and both internal and external stakeholders.
- Identify and secure hotels and social venues.
- Negotiate contracts with venues and various suppliers (such as audiovisual, translation and shipping services).
- Draft meeting announcements and ensure the conference calendar and web pages are regularly updated.
- Coordinate and dispatch support materials and equipment, and handle meeting-related requests (e.g. visa invitation letters, special requirements).
- Identify and contact potential and existing sponsors, and negotiate sponsorship agreements.
- Assist with RIPE NCC’s sponsorship of relevant community events.
- Coordinate staff involvement and oversee post-event follow-up, reporting, and evaluation.
Volunteer
Serve The City
01.2021 - Current
- Facilitate enjoyable interactions with mentally disabled and homeless people by playing games and participating in recreational activities.
- Provide companionship.
- Preparing meals.
- DIY and repair projects in homes.
Event Assistant
RIPE NCC
03.2018 - 12.2021
- Provided logistical and frontline support for RIPE Meetings and RIPE NCC Regional Meetings.
- Lead the organisation of various events, such as member lunches, hackathons and roundtable meetings.
- Provided support for the General Meeting.
- Facilitated Programme Committee meetings and assisted in organising their events (e.g., RIPE, SEE, ENOG), including the arrangement of teleconferences, taking minutes, and ensuring smooth operations.
- Coordinated with external suppliers and shipping companies to ensure all parties have the necessary resources and equipment for successful meetings.
Facilities, Administration and Reception Assistant
RIPE NCC
02.2009 - 03.2018
- Processed travel requests, ensuring compliance with the RIPE NCC Travel Procedure, assisted travellers with booking trips and visa applications, obtained necessary approvals, and worked closely with colleagues to provide support.
- Processed Insurance Claims.
- Processed and managed Standard Service Agreements, ensuring proper documentation and filing.
- Provided support to the Conference Coordinator.
- Provided support for General Meetings.
- Managed inventory levels of office supplies, placing orders before depletion to maintain uninterrupted workflow.
- Maintained up-to-date visitor logs ensuring accurate records were kept for security purposes.
Education
Hospitality Management
NCOI
Amsterdam, NHPhotography
ROC
Ede, GEMedia & Design
ROC
UtrechtThe Complete Sustainable Events Course
The Meetings Show
11-2024
Effective Communication
The Knowledge Academy
05-2022
Film School in A Week
University of The Arts London
08-2020
Public Speaking
The Knowledge Academy
07-2020
Future of Meetings For Global Governance
DiploFoundation
06-2020
Skills
- Problem Solving
- Logistic Management
- Virtual Event Management
- Creativity
Languages
English, Dutch
Native language
Tap dancing, roller skating, boxing
I like to keep myself busy and often find myself picking up new hobbies that keep me active and help me learn new skills. Some more useful than others.
Timeline
Event Organiser
RIPE NCC
12.2021 - Current
Volunteer
Serve The City
01.2021 - Current
Event Assistant
RIPE NCC
03.2018 - 12.2021
Facilities, Administration and Reception Assistant
RIPE NCC
02.2009 - 03.2018
Hospitality Management
NCOI
Photography
ROC
Media & Design
ROC
The Complete Sustainable Events Course
The Meetings Show
Effective Communication
The Knowledge Academy
Film School in A Week
University of The Arts London
Public Speaking
The Knowledge Academy
Future of Meetings For Global Governance
DiploFoundation
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