Alex Triana Schol

• Lead several NS implementation projects
• Liaised with customers, management, and sales team to better understand customer needs and recommend appropriate solutions.
• Gathered functional requirements from customers
• Translated customer requirements into the NetSuite setup, created user stories and go-live plans
• Scoped required customizations
• Performed data migration tasks from legacy to current business solutions. Assisted and supervised of data migration.
• Build workflows
• Created and executed training plans for users
• Provided on-site support during and after go-live
• Evaluated a completed project together with a customer.

Sabbatical year for studies in the field of IT

• General IT foundation training into: Devops, Agile, IT Project Management, ITIL4, BISL, Cobit, LEAN IT
• Data science training and data management, Big Data
• Security engineering - Certified Security Engineer track
• Data privacy training - GDPR

ERP system:

• Responsible for NetSuite after initial go live and facilitated the further development of the ERP system and the integrations within the organization, such as IKEA Foundation grants system, IMAS fund accounting State Street portfolio management and treasury platform, ABN AMRO Access Online (directly payment processing.
• Acted as first point of contact for NetSuite within the 3 foundations and drove the further development. I acted as the main point of contact between our internal teams and the NetSuite partner. My job was to understand what the company needed, explain that clearly to the partner, and then bring back their proposed solutions in a way that made sense for our business processes. I made sure both sides stayed on the same page to keep projects moving smoothly
• NetSuite administrative duties: Roles reviews, onboarding and offboarding employees, access management, permissions management. Testing preview releases, sandbox testing, workflow management. Change request collection and overseeing the external consultant on-site to document changes myself and test solutions before they are implemented to prevent issues occurring afterwards. Keeping the documentation of standard operating procedures up to date including the NetSuite process manual created by external consultant PWC.

Accounting duties:

• Preparation of the annual accounts, budgets, monthly and annual closings and the consolidation of the monthly/quarterly and annual figures
• Ensure accurate, complete and timely accounting for movements in the general ledger with consistent application of accounting policies
• Reporting and regulatory requirements
• Taking care of the contacts with the auditors regarding the annual work and preparing the PBC files
• Making analyses and providing the management with information in a timely manner
• Management information
• Run month-end accounting and compilation of month-end financial reports and analysis
• Delivering and improving efficient and effective accounting, month-end close activities and processes
• Assisting in the preparation of annual financial statements and preparing of the year-end audit files
• I acted as the Fund accountant one day a week and as back-up during longer absences. This was including fund administration in external and internally NetSuite. Facilitate State Street outgoing and incoming payments and trades (fx hedging, redemptions, capital calls, allocations, etc.)

• Main task providing reporting packages to three pension funds in the Netherlands, Germany and Switzerland
• Executing transactions initiated by portfolio managers and monitoring and recording them in the portfolio management system Infosys
• Cash management monitoring and initiating and recording cash transfers between asset classes and third-party vendors
• Calculating customised benchmarks and performance measurements per asset class
• NAV calculation and reporting of performance to clients
• Preparation of risk reporting packages and factsheets
• Hedging foreign currency risk according to TAA.

• Main task providing internal and external clients with investment reports
• Compiling reporting packages periodically to Institutional Clients
• This included 20 asset management clients and 30 pension funds next to the internal divisions of Delta Lloyd such as DL Group, DL Life, DL Bank, DL Belgium
• Support to account managers and dealing effectively with any questions or ad-hoc request from clients
• Implementing standard reporting packages and updating and improving them on a continuing basis
• Taking care of clients investment and regulatory reporting demands such as DNB-reporting, pension fund FTK reporting and RJ610
• Timely production of statutory and internal financial reports to management, external auditors and other stakeholders such as DNB (Dutch Central Bank), AFM (Financial Markets Authority)
• Providing clients with correct, relevant and timely information related to their investment portfolios such as cash position, transactions and holdings
• Providing cashflow forecasts, variation margins futures and monitoring and initiating foreign currency hedging
• Calculation of performance and asset management fee, look through reporting of Delta loyd funds in client portfolios
• Establishing detailed requirements with the data management, IT development and portfolio management to align processes and create a seamless flow in the delivery process
• Performing analysis of client requests and changes in regulations and determine the impact on reporting services provided.

• Sabbatical ½ year career break
• Career break after merger - home renovation/expansion project.

• Management of the finance function and contribute to the development of processes and staff
• Advice (solicited and unsolicited) and support management and other stakeholders with reliable financial information and analyses
• Preparation of budgets, forecasts and cash flows
• Maintenance of financial ledgers and accounting processes
• Preparation of monthly Consolidated P&L and Balance Sheet
• Timely production of statutory and internal financial reports to management, external auditors and other stakeholders such as DNB (Dutch Central Bank), AFM (Financial Markets Authority) and FINMA (Swiss)
• Ensure the integrity of accounting records for completeness, accuracy and compliance with accepted accounting policies and principles (GAAP, IFRS)
• Cash management and treasury duties
• Ensuring that appropriate systems and internal controls are implemented and maintained
• Timely and accurate payroll processing
• Manage and perform VAT filings, preparation of corporate income tax
• Participation in projects, with a business economic or financial topic, with the aim to support achieving the project deliverables
• Such as renewal of pension plan according to WFT regulations
• Transitioning to new accounting system after management buyout, negotiating new SLA agreements with external providers, and implementing Exact Synergy ERP software
• Work together with the developer to connect custom-made trading system to the accounting system.

• Management of the finance function together with senior controller for all the entities of Oyens & van Eeghen Group
• Via service level agreement assigned to brokerage department for 80%
• Monthly preparation of KPI reports to the Holding CFO and ad hoc reporting to the Group CFO on special projects
• Preparation of budgets, forecasts and cashflows
• Prepare monthly management accounts for the organization
• Prepare and manage monthly cash flow for the organization and report on variances to budget
• Handle creditors, debtors
• Liaise with professional advisers on issues of audit, bookkeeping, tax, and VAT
• Maintain Asset Register, supervise bank reconciliations, petty cash, expenses
• File VAT returns
• Preparation of yearly budgeting and cash flow forecasts
• Preparation of draft year-end financial accounts prior to audit
• Maintain and develop sound accounting systems
• Timely and accurate payroll processing
• Perform monthly billing run
• Assist in due diligence providing total disclosure of all financial data and liabilities.

• Responsible for monitoring, reviewing, reporting and performing of all accounting activities and provide complete and accurate financial reports to the EMEA Finance Director
• Prepare statutory, statistic and monthly group reporting packages in accordance with the set strict deadlines
• Process bank reconciliations, petty cash, expenses
• HR manager for Irish entity
• Liaise with local officials on issues of audit, tax, and VAT.

• Challenge the business and departments on costs, revenue, budget, risk and (non)-financial KPI’s
• Responsible for support of business decisions with financial and management reporting
• Performed ad hoc analyses for management
• Daily spreadsheet reconciliation of all trading cost and revenues to compare to actual monthly clearing and income statements
• This spreadsheet was very useful and exposed fraud by trading personnel
• Prepared launch of activities in Belgium by research of viability determining prices by cost price and break-even analysis
• Analyzed business processes and develop cost saving controls
• Realized a considerable lowering of fees (25%) for clearing costs by comparing four other clearing houses and presenting my findings to management
• Backup for Treasurer during holidays or absence.

• Primary responsibilities include the processing of client invoices and overall managing of the billing process, dealing with invoice queries
• Responsible for timely recording and approval status of the monthly billable hours
• Ensure timely and accurate submission and acceptance of billable hours analysis for both routine and complex billing arrangements
• Researching and responding to issues, communicating with client account managers, legal and support staff to resolve any issues and ensure bills are accurate and complete
• Monitoring unbilled and accounts receivable status and communicating status to management
• Implement, document and maintain adequate and effective internal controls
• Peoplesoft superuser and assistant to local application manager
• Responsible for transfer from Peoplesoft to custom tailored Milogic
• Record and maintain fee schedules in system.